Springport Township Board Minutes
March 9th, 2009

                The regular meeting of the Springport Township Board was called to order at 7:40 pm by Treasurer Tom Betz at the Springport Township Hall.  Members present were J. Sebastian, J. Mitchell and T. Betz.  Absent G. Lincoln and D. Keeler.  Deputy Clerk R. Wilson and Deputy Supervisor J. Wardius were also present.  There were 6 visitors.
                County Commissioner Cliff Herl reported that the Health Care for the County has been adopted.  Also the G.I.S. is up and running with 911.  There is a split jurisdiction on the animal shelter.  The address ordinance is being reworded.  The County is looking to combine all parks. Work is being done at the fairgrounds.  The runway is up and working at the Airport.  The C.A.A. is getting money from the stimulus package.  Anyone that needs weatherization should call the C.A.A. at 784-4800.  The C.A.A. is also looking for contractors to do the work.
Public Comment:
                Jeff Erickson wanted to let the board know he was contacted by AMA about holding races on his property on M-99.  It would be 4-6 races a summer.  He didn’t know what he needed to do in order to do this.  Jim Wardius spoke in regards to zoning issues.  The racing would be done at 6:00 stated Erickson.  Dust and noise have been a problem in the past.  The Planning Commission meets in April and will discuss at their meeting.    
                Motion by J. Sebastian and supported by J. Mitchell to approve the minutes with the noted corrections.  Motion carried.
                The Board paused for a short break.
                Motion by J. Sebastian and supported by J. Mitchell to accept and file the Treasurers report with $32,744.22 in the savings and $72,594.94 in the checking.  Motion carried.
                Motion by J. Mitchell and supported by J. Sebastian to pay the following post audit bills:
Township: $247.18
Consumers Energy                          Electricity                                             $ 66.20
SEMCO                                        Gas                                                          180.98
 
Police: $2614.54
Tom Molton                                       Payroll                                                  1011.23
Blair Kacos                                        Payroll                                                    363.06
Corey Fuller                                        Payroll                                                    132.75
Mike Speese                                      Payroll                                                  1107.50
                J. Sebastian questioned the Otter Creek bill.  Betz explained it was the at large portion. 
                J. Mitchell questioned the Supervisor pay and if he was paid for every meeting he attends.  Wilson explained the salary and that Land Splits are $25 for each split.  The Township Board members that are on the Fire Board are paid $40 for each meeting.  T. Betz asked Wilson if the Supervisor pay was based on the $6500.  Wilson stated it was not.  Wilson figured the pay based on $6000.  Wilson will figure the difference and issue another check.
Motion by J. Sebastian and supported by J. Mitchell to approve the Township bills in the amount of $30,580.11.  Motion carried.
Springport Township Fire                             Loan to Fire                                           4000.00
JoAnn Underhill                                           Hall Maintenance                                  310.00
White and Hotchkiss                                       Legal Fees                                                187.50
Springport Signal                                             Publications                                               63.00
Jackson County Treasurer                            Otter Creek Drain                               1149.66
ICC                                                              Membership Dues                               100.00
Wolverine State Appraisals                          Assessing                                                 900.00
Kyt Hoover                                                 Office Supplies                                         44.51
Tom Betz                                                       Supplies/Postage/Mileage               249.88
Budds Contracting                                           Furnace                                                                   2600.00
Village of Springport                                       Water/Sewer                                           49.15
Springport Telephone                                    Phone/Internet                                                       86.59
Rodney Thurow                                               Phone                                                          50.00
Rebecca Wilson                                                Office Supplies                                       218.08
David Brown                                                      Planning Commission                          221.64
Rebecca Losey                                                  Deputy Treasurer                               638.00
Loren Cowles                                                     Planning Commission                          193.93
Thomas Betz                                                      Treasurer                                            10301.19
Sherri Rybicki                                                     Board of Review                                   176.00
Rodney Thurow                                                  Board of Review/Permits                 506.88
James Wardius                                                  Planning Commission/Splits          3084.40
Dennis Hasenick                                               Board of Review                                   369.40
Kyt Hoover                                                         Splits                                                           23.09
James Bradford                                                  Planning Commission                           92.40
Ken Swift                                                             Inspector                                                   39.60
Jeff Mitchell                                                       Trustee                                                                    374.00
Jason Sebastian                                                  Trustee/Planning Commission       435.60
Don Cockroft                                                     Planning Commission                           32.32
Butch Lincoln                                                     Supervisor/Splits                                1928.69
Dena Keeler                                                       Clerk                                                        1597.05
Rebecca Wilson                                                Deputy Clerk                                          557.55
                Wilson stated that she has not cut Mike’s retirement check.  She is waiting to see where we are going to set up the account.
                J. Sebastian asked about a third phone bill (UCN).  Wilson stated that was long distance only and was high due to not being paid last month. J. Sebastain also asked about the cell phone and how many phones we have.  Wilson stated there is only one cell phone as this time.
                J. Mitchell inquired about the repayment to General Fund.  He didn’t think the money was a loan. T. Betz stated the General Fund paid $11,600 to the Police.  The other was a loan.
                T. Betz stated the loan for car #2 is going to be carried to January 2010. 
Motion by J. Sebastian and supported by J. Mitchell to approve the Police bills in the amount of $48,559.80.  Motion carried
Springport Township                                      Repayment of Loans                        34000.00
Homestead Savings                                        941 Taxes                                                1823.68
State of Michigan                                             State Taxes                                               301.36
Office Depot                                                      Office Supplies                                          80.15
Scantron Corp.                                                  Office Supplies                                          62.60
Blue Cross and Blue Shield                           Health Insurance                                  1060.24
Springport Telephone                                    Phone/Fax/Internet                            111.59
Nextel                                                                  Cell Phone                                               122.02
UCN                                                                       Phone                                                          26.34
Avery Oil and Propane                                   Car Fuel                                                     471.48
Oil Zone                                                               Car Repair                                                    5.00
Albion Motors                                                   Keys for cars                                             23.94
Farm Bureau                                                      Membership Dues                                 50.00
Homestead Savings                                        Car #3                                                      7500.00
Tom Betz                                                             Titles for car                                              30.00
Advanced Wireless                                         Moving Equipment from cars       1272.73
Dena Keeler                                                       Administration                                     320.21
Mike’s Retirement                                                                                                            1298.46
                Motion by J. Sebastian and supported by J. Mitchell to approve the Fire bills in the amount of $21,830.60.  Motion carried.
Springport/Clarence Fire Board                 Quarterly Payment                         21,725.00
Jason Sebastian                                                                Fire Board                                                   70.40
Gaylord Lincoln                                                 Fire Board                                                   35.20
                There was no Police report.
                The Police Committee meeting is March 26th.  Rybicki painted the 2nd car like the first.  The titles for the car have cleared.
                There was no Planning Commission meeting.
                J. Sebastian reported on the Fire Board.  The budget was approved and it was Ok’ed to buy a defibulater.  The $1.00 an hour raise was also approved.  The raise has to come from the contingency money.  J. Sebastian stated that if Springport had to pay for the raise it would not be approved.  Betz requested that the Fire Department purchase a carbon monoxide detector. 
                Bill Russell reported on the Horse Park committee.  There was a meeting in Lansing.  They are pleased we are turning in a proposal.  There is a public meeting on the 19th of March at the Township Hall.  They are looking for 600-1000 acres of land.  Jerry Riske spoke to Clarence Township about the Horse Park and they are in support of it.
                The Street Naming was tabled to the next meeting.
                The Planning Commission is working on the permit process.   J. Wardius stated they are also working on the Master Plan.  T. Betz spoke to Rod there was discussion between them about changing the permit fees due to the new inspectors we have and their rates.  The Board needs to look at this and see if it needs to be changed.
                The amending of the General Fund Budget was tabled to a special meeting.
                There was discussion on amending the Fire Budget.  Motion by J. Mitchell and supported by J. Sebastian to increase operating transfers by $6000 from the General Fund and to increase the fire runs to $6900.  Wilson stated we would be out of balance.  Motion amended to use $960 from appropriated fund balance.  Motion carried.
                Resolution 5-09 Certified Deposit Resolution offered by J. Mitchell and supported by J. Sebastian.  Roll call: aye; J. Mitchell, T. Betz, J. Sebastian.  Absent G. Lincoln, D. Keeler.  The Treasurer declared the Resolution adopted.
                Resolution 6-09 Resolution to set Trustee Per Diem Pay offered by J. Mitchell and supported by J. Sebastian.  Roll call: aye; T. Betz, J. Sebastian, J. Mitchell.  Absent G. Lincoln, D. Keeler.  The Treasurer
                J. Sebastian will assume the chair.  T. Betz suggested we set the pay at $8500.  It is comparable to Hamlin Township; the Supervisor there is in the office one day a week.  He did state that J. Wardius has stopped by the office and taken care of the mail and answered phone calls in G. Lincoln’s absence.  T. Betz also stated that G. Lincoln has been in the office several times since his term started.  T. Betz will assume the chair again. 
                Resolution 7-09 Resolution to set Supervisors Salary at $8500 offered by J. Mitchell and supported by J. Sebastian.  Roll call: aye; J. Sebastian, J. Mitchell, T. Betz. Absent G. Lincoln, D. Keeler.  The Treasurer declared the Resolution adopted.
                Resolution 8-09 Resolution to set Treasurers Salary at $13000 offered by J. Mitchell and supported by J. Sebastian.  Roll call: aye; J. Mitchell, T. Betz, J. Sebastian.  Absent G. Lincoln, D. Keeler.  The Treasurer declared the Resolution adopted.
                Resolution 9-09 Resolution to set Clerk’s Salary at $16,500 offered by J. Mitchell and supported by J. Sebastian.  Roll call: aye; T. Betz, J. Sebastian, J. Mitchell.  Absent G. Lincoln, D. Keeler.  The Treasurer declared the Resolution adopted.
                Resolution 10-09 Resolution General Fund Depositor offered by J. Mitchell and supported by J. Sebastian.  Roll call: aye; J. Sebastian, J. Mitchell, T. Betz.  Absent G. Lincoln, D. Keeler.  The Treasurer declared the Resolution adopted.
                Resolution 11-09 Resolution General Appropriations Act offered by J. Mitchell and supported by J.Sebastian.  Roll call: aye; J. Mitchell, T. Betz, J. Sebastian.  Absent G. Lincoln, D. Keeler.  The Treasurer declared the Resolution adopted.
                T. Betz explained about the cost to mail small tax bills.  There are 6 parcels in the Township.  The total cost would be $34.36. T. Betz checked with the County and stated we can choose to not assess the small totals.  
                Resolution 12-09 Resolution Cost of Processing Small Tax Bills offered by J. Mitchell and supported by J. Sebastian.  Roll call: aye; T. Betz, J. Sebastian, J. Mitchell.    Absent G. Lincoln, D. Keeler.  The Treasurer declared the Resolution adopted.
                Motion by J. Sebastian and supported by J. Mitchell to accept the bids of Joann Underhill and Francis Artz of $3500 a piece.  Discussion followed.  Motion carried. 
                R. Wilson stated that there is a troop in Eaton Rapids that would like to plant 25-50 trees in the Cemetery.  Discussion followed.  There is concern about the over the year maintenance and possible damage to the headstones.  Motion by J. Sebastian and supported by J. Mitchell to table until we can find an alternate place for them to plant.  Motion carried.
                R. Wilson asked the board about Springcom savings.  It requires a 1 year contract.  Motion by J. Mitchell and supported by J. Sebastian to contact the phone company to get the savings.  Motion carried.
                J. Sebastian gave the board a flyer on a book signing/meet and greet if anyone is interested. 
                Motion by J. Sebastian and supported by J. Mitchell to adjourn the meeting.  Motion carried.  Meeting adjourned at 9:20 pm.

                                                                                __________________________________
                                                                                Rebecca L. Wilson, Deputy Clerk